Career Opportunities

Development Associate

Cleveland Play House seeks a Development Associate to support the administrative needs of the development department, maintain the records in the database, and ensure that the gift processing is managed in an accurate and timely manner.

Responsibilities include:
•  performing the daily gift processing of contributions and maintaining the records in a manner necessary for the finance department and for purposes of the audit;
•  managing donor acknowledgment and pledge invoicing processes;
•  updating and maintaining donor records in a Paciolan database;
•  processing special requests by board, staff and donors for tickets to shows;
•  coordinating communication between ticketing and development databases;
•  tracking department expenses and budgets;
•  maintaining accurate and up-to-date donor materials and recognition lists in print, on the website, and in the theatre spaces;
•  producing and maintaining development gift tracking and donor records files in a shared drive, and also maintaining other shared drive files as needed or in anticipation of future needs;
•  working closely with staff responsible for corporate, foundation and individual fundraising to provide assistance with events, mailings, and request submission;
•  assisting with special events, cultivation events, department activities and individual donor benefits fulfillment;
•  supporting the implementation of all mailings by working with colleagues in development, the CPH graphic designers and the direct mail house and preparing letters, materials, and mail merges and lists needed for departmental mailings, invitations, etc.;
•  monitoring and ordering supplies for department and, as needed, for large direct mail campaign and preparing schedules for designers and the direct mail house;
•  creating and generating reports in Paciolan for mailing lists, income reporting and other requests as needed;
•  generating progress reports for all development income areas, as needed;
•  generating reports for monthly income reconciliation with the finance department;
•  generating other department tracking reports, per requests;
•  maintaining the Director of Development's calendar and the shared department calendar;
•  scheduling meetings, making reservations, preparing meeting materials, and tracking follow-up;
•  prepping donor documentation for annual audit;
•  attending staff meetings and development department meetings;
•  attending Development Committee meetings and related sub-committee meetings as needed;
•  attending board meetings, and other board committee meetings if requested;
•  attending and assisting with special events including show openings, Hall of Fame ceremonies, Festival of Trees, Show Sponsorship program, the annual benefit and any cultivation and engagement activities as scheduled or requested; and
•  other duties as assigned.

Candidates should possess:
•  excellent proficiency with Word, Excel, and relational databases;
•  good writing and communication skills;
•  good planning and organizational skills;
•  the ability to multi-task and prioritize;
•  excellent relationship-building ability and the ability to work well under pressure; and
•  self-initiating and good team-playing skills.

Some past experience with data management software is preferred.

Schedule will include some evenings and weekends.

This position reports to the Director of Development.

Compensation is low to mid 20s with benefits.

Qualified applicants should submit a compelling cover letter and resume to no later than 5:00 p.m. on Friday, September 19. Please reference the job title in the subject field of your email. No phone calls, please.


Posted On: September 08th, 2014

Site Coordinator -- Community Wrap-Around School

Cleveland Play House (whose mission is to inspire, stimulate and entertain diverse audiences in Northeast Ohio by producing plays and theatre education programs of the highest professional standards), working in partnership with the Cleveland Metropolitan School District and the United Way of Greater Cleveland, is expanding a school wrap-around program for students and their communities to two further schools.

These salaried positions are funded by a one-year grant, with the possibility of continued funding beyond that period. They will require flexible and sometimes extended hours (including some weekends and evenings). A background check is required. The salary range is $40,000-$55,000 plus benefits, commensurate with experience.

To apply, please send both a resume and cover letter to CPH via Applications must be received by Tuesday, Sep. 30, 2014 at 5:30 p.m. No phone calls.

Position Summary: The Site Coordinator will create, strengthen and maintain the bridge between the school, parents and community-based providers in the community and surrounding neighborhoods. The Site Coordinator will facilitate and provide leadership for the collaborative process and development of a continuum of services for children, families and community members within the school neighborhood. The Site Coordinator functions as a neutral facilitator in the provision of services for students, families and residents of the neighborhood by generating resources from a wide array of community organizations and agencies.

Accountability: The Site Coordinator reports to the Cleveland Play House director of education and the school principal (who has the final decision on all programs and services) and works with staff members and building leadership to identify, coordinate and align district and community resources around student and school goals. This work will be monitored to measure student academic achievement, parent engagement and school improvement.

Responsibilities: The Site Coordinator is primarily responsible for working in partnership with the principal, building leadership team and community members to support the successful implementation of the community wrap-around strategy which includes:

-Working with the building leadership team to connect the needs of the students and school with appropriate community service providers

-Identifying and seeking programs and services to meet the mission and goals of CMSD

-Developing integrated advocacy, planning and promotional activities ensuring the services provided to students and families are effective in helping students meet their learning goals

-Developing and enhancing parental involvement in the schools

-Documenting the commitment and participation of partners to ensure compliance with CMSD requirements; overseeing contracts developed for school-community partnerships

-Acting as a representative of the school wrap-around strategy at school and community functions -Working with data managers ensuring appropriate data is collected while maintaining all requirements under FERPA and HIPAA

-Planning, scheduling and directing daily routines, activities and operations of community partner activities within and after the school day

-Maintaining community resource information to promote available opportunities with the school and/or community

-Developing and maintaining public relations strategies to increase the awareness and utilization of activities in the neighborhood

-Implementing continuous quality improvement process and strategies, using a data-informed process

-Providing leadership, support and growth opportunities for all team members including staff members, volunteers and other providers

-Conducting monthly check-in meetings with the principal to review goals, progress and other community wrap-around activities

-Participating actively in school-wide planning and governance teams The Site Coordinator may be responsible for other components, depending on the school, under the direction of the school principal. The principal holds final decision-making authority regarding services provided at the school and will make decisions based upon knowledge of the budget allocations and how they relate to the annual plan.

Required Qualifications:

-Bachelor’s degree in the area of education, social services, community development or a related field; master’s degree preferred

-Three to five years’ experience in one or more of the following: education, social services or community development

-A passion for working with parents and students to identify their needs and secure activities to address those needs

-Familiarity with programs and providers in the City of Cleveland

-Excellent organizational and customer service skills

-Proven experience with data collection and using data for decision making

-Good computer skills

-Knowledge of building community partnerships, and youth and family development

-Demonstrated experience in leadership, group facilitation, marketing, coordinating, communication, advocacy and budgeting

-Solid team player with a demonstrated ability to work with flexibility and efficiency in a fast-paced environment

-Self-starter who is detail-oriented, well-organized and enjoys working in a collaborative environment

-Demonstrated ability to work sensitively with diverse people and communities

-Strong interpersonal skills, sound judgment and discretion

-High standards, integrity and a sense of humor

-Ability to produce high quality, well-organized, professional work products

-Good verbal and written communication skills

Cleveland Play House is an equal opportunity employer.

Posted On: September 08th, 2014

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